Nuance PaperPort

PaperPort Professional 12 offers a powerful combination of features you just don't get with scanning software or other PC document management solutions. It provides more productive scanning, advanced PDF creation, assembly, and search, automatic form filling, and the ability to move or scan files from individual desktops to shared document repositories such as Microsoft® SharePoint® — all in one easy-to-use application. The desktop utility of PaperPort is also perfectly suited to be the best possible on-ramp for specialized enterprise wide document management systems. Click on the features below to learn more about what PaperPort Professional 12 has to offer and how it can help your organization boost productivity, improve customer service and cut costs for bottom-line results.

Take advantage of PaperPort Professional's superior scanning capabilities and free your organization from the inefficiencies of paper once and for all. You don't have to be a scanning expert, purchase special equipment, or change your familiar scanning practices. PaperPort seamlessly enhances the capabilities of your existing desktop scanner, mobile scanner, or multifunction printer to deliver perfect scans on your desktop with the click of a button. And it's fast — really fast. Scan directly into PaperPort's included PDF Viewer Plus or into specific applications like Microsoft® Word®, Microsoft® Excel®, or Microsoft® SharePoint®. Or automatically route scanned documents from network MFP devices to individual desktops. With PaperPort, scanning is fast, easy, and delivers consistently high-quality results.

Support for scanner buttons
With PaperPort Professional, you can still use the scanner button on your All-in-One or other scanning device to scan directly to your computer. The difference is that PaperPort gives you more control over your scans — how they look and where they end up on your desktop. As a result, you always get the results you expect. No surprises. No hassles.

One easy-to-use interface for all your scanners
Every scanning device comes with a unique interface or control panel for scanning documents. With all the different choices and options the task of scanning various types of documents can be overwhelming. PaperPort Professional simplifies things with one easy-to-understand scanning interface that will work exactly the same for all devices — whether you're using a desktop scanner, a mobile scanner, or an all-in-one unit. Plus, a new "Scan Now" button lets you scan documents with a single click. There's no need to switch to the scanner settings view.

Automatic image enhancement
Tired of poor quality scans? PaperPort Professional uses Scanner Enhancement Technology (SET) to achieve excellent results on most any kind of document. Newspaper articles, invoices, color photographs — it doesn't matter. PaperPort automatically straightens, crops, rotates, and enhances scanned documents to deliver high quality results every time. And PaperPort's ImageViewer lets you further enhance documents or even images within a PDF document .

Get the results you expect — with the push of a button
Different document types require different settings to get the results you expect. Some documents contain color and some are simple black-and-white and almost all your documents can use some enhancement or cleaning up along the way. PaperPort enables you to encapsulate all your settings, including color, format and automatic SET corrections into an unlimited number of Scanner Profiles. Any profile can be assigned to the "Scan Now" button or even assigned to the scanner button of any scanning device. No guess work and no mistakes.

A fast, affordable way to create and assemble PDF documents

These days, everyone knows how to open a PDF file. The portable document format (PDF), is an open standard file format for sharing electronic documents — via email, over the network, and on the Web. PaperPort Professional makes it easy to scan or convert documents of every kind — paper, forms, photos, electronic files, and more — into accurate and searchable industry-standard PDFs that can be easily organized, repurposed and shared across the enterprise. No more file incompatibility issues. No more problems opening attachments. No more toggling back and forth between applications to compile large custom documents. No more costly, wasteful reliance on printing, copying and mailing. With PaperPort, you can take a smarter, faster, and greener approach to business as usual.

Easily create PDF files from all your applications
PaperPort Professional provides powerful PDF creation right on the PaperPort desktop. You can automatically create searchable PDF files from scanned documents or convert any application file to PDF. PaperPort produces industry-standard PDF files that are compatible with, but do not require, Adobe® Acrobat® and provide document security features to meet regulatory compliance requirements.

Includes PDF Create Assistant Utility — Batch Create PDFs
PDF Create Assistant is a separate utility that can be used to batch create PDF files, without opening PaperPort or the PDF Viewer. Combine files into a single PDF document, create PDF overlays or watermarks, or create PDF packages from a variety of file types such as Microsoft® Word, PowerPoint®, Excel, JPEG, TIFF or other PDF files that are compact, easy to email and universally viewable.

Scan-to-PDF
Use your existing local or network scanner to turn paper documents directly into PDF files that can be easily organized and shared electronically. Or route scans from a network multifunction printer to individual desktops. Either way, PaperPort Professional makes it easier than ever to turn paper into PDF files that can be shared online. So you save time and money over traditional printing and mailing.

Archive your critical documents
PDF/Archive files support (the PDF/A international standard), ensures that your critical documents will display and print properly for the next century.

Assemble custom PDF documents by dragging and dropping
PaperPort Professional features a unique split desktop design that displays individual page thumbnails alongside document thumbnails. Just drag and drop entire documents within another document or selectively copy and paste individual pages from one PDF document to another. Quickly assemble custom PDF documents by combining scans and photos with Microsoft® Word, Excel® and PowerPoint® files. And once your custom PDF document is assembled, you can simply email it to intended recipients. No need for costly printing, copying, faxing or mailing. It's like stacking, stapling and sending real paper — only a whole lot faster, easier and greener.

Capture web pages as PDF
Capture Web pages as PDF files, providing a full-color duplicate for use offline. This is a great way to store a permanent record of a Web site or speed up Web-based research. It's also ideal for sharing Web pages as PDF attachments instead of sending a link that requires connectivity to the Web. Captured Web pages look exactly like they would if you had sent them to your printer, so it's perfect for saving copies of receipts from web purchases without wasting paper.

Better PDF for Business — Take the next step
The PDF Viewer Plus in PaperPort is based on the innovative PDF Converter Professional from Nuance. If PDF editing and conversion is critical to your business process then you'll want to step up to the exceptional productivity that PDF Converter Professional provides. And PDF Converter Professional will automatically replace and upgrade the PDF Viewer Plus for seamless integration with the PaperPort Desktop.

Superior document management on your PC desktop

In all the buzz about enterprise-wide document management, the individual desktop has been largely overlooked. But as companies invest in document management solutions for the enterprise, they need to keep in mind that employees spend most of their time working with documents on their individual PCs rather than a network repository. It's easy to take for granted that Microsoft® Windows® provides all the features needed for handling documents, but that's just not the case. Only PaperPort Professional closes the gap between what Windows offers and the ability to manage scanned paper and PDF documents quickly, easily and effectively on a digital desktop. At the same time, it provides the perfect on-ramp to enterprise-wide document management systems. You simply won't find another PC document management application that can do all that.

The best thing to happen to your PC since Windows
PaperPort is designed to work with Microsoft Windows in the most efficient way possible, leveraging what necessary features are already available for a complete desktop document management environment. PaperPort uses the existing folder structure in Windows while allowing you to customize what folders you want to see at any given time. PaperPort also creates searchable PDF files and provides a plug-in for Windows Desktop Search so these files can be indexed and searched. PaperPort is simply the ultimate document desktop for Windows.

Safe and secure — compliance is mandatory
Because of PaperPort's superior integration with Windows you can be assured that PaperPort will only allow access to folders on your computer to those who have the proper access rights. And you in-turn can only access those folders for which you have access rights. PaperPort utilizes in-place security developed and implemented through Windows so your IT staff won't have to reinvent the wheel and no additional investment is required. You will be prompted for passwords as necessary as if you were working directly in Windows. You also have complete control to change access to shared folders where you have administrative rights. In addition, PaperPort provides the ability to secure individual PDF files with advanced password control.

Intuitive thumbnail desktop
Only PaperPort lets you visually manage more than 150 document types and photo formats in one convenient digital desktop location. PaperPort Professional provides a visual desktop with large, clear page and document thumbnails to improve the way you work with application files, digital photos, PDF files, scanned and electronic forms, saved Web pages and all your scanned paper documents. Quickly browse, organize and use all your files without having to open them to see what's inside. Only PaperPort Professional allows you to split the innovative desktop so that you can move and assemble documents from two different folders quickly and easily.

Folder management
Comprehensive folder management features allow you to organize documents for ease of information access. You can distinguish folders by choosing from 29 colors. Use folder directories to help you locate documents with ease. Attach folder notes and automatically add that information to files as you scan them. Even create multiple folders at once by importing a list of folder names from a text file.

Fast, easy electronic form filling
Create neat, shareable and searchable forms that mirror paper originals in minutes. Extensive control over form elements ensures perfect forms every time. With PaperPort's FormTyper™ feature, your employees will never have to fill out another form by hand. FormTyper automatically recognizes check boxes and identifies the form fields so you can quickly tab to the next fillable field, type in the information, and print, save or e-mail the completed form. PaperPort's transparent stamps are perfect for adding scanned signatures. It's faster and cheaper then faxing or mailing. And you never have to worry about illegible handwriting!

OmniPage Workflow Integration
OmniPage is the most powerful and accurate document conversion software available today. If your document management process requires more horsepower when it comes to converting documents you can rely on OmniPage Workflows to automate a wide variety of document conversion requirements. Best of all – OmniPage is so well integrated with PaperPort that you can access that extraordinary power with a simple drag and drop.

Find all your documents quickly and easily

Imagine the productivity gains you'd achieve if your staff spent less time searching for information and more time finding it. With PaperPort Professional 12, you can create searchable PDFs from any scanned paper document and electronic file. PaperPort utilizes the world's most accurate Optical Character Recognition (OCR) technology with hyper-binary conversion to ensure that all PDF image content is searchable. So you can find exactly what you want when you need it. No more keeping customers on hold while you track down information. No more wading through all the files on your computer to locate a specific document. With PaperPort, the information you need is always right at your fingertips.

Find documents instantly using standard search engines
Because PaperPort saves all your scanned documents and electronic files as fully searchable PDF files on your digital desktop, finding what you need is always fast and easy. All you have to do is enter keywords or phrases into Windows ® Desktop Search or Google® to quickly locate a specific file on your computer or shared network.

Search for information locked in scanned, image and PDF files
If you want to search using PaperPort instead of Windows Desktop Search then PaperPort's All-in-One Search is the answer. It will actually "read" all your files with the built-in OmniPage Search Indexer so you can search for a word contained INSIDE any document including scanned paper. The OmniPage Search Indexer and is based on technology found in Nuance OmniPage Professional, the world's most accurate and best-selling solution for turning paper and PDF into documents you can edit and archive. All-in-One Search enables everyone in your office to find any document — whether it's local or on a network folder. Search by content, keyword or annotations.

Indexing on your schedule
PaperPort Professional's flexible Index Manager allows you take advantage of non-peak processing times by scheduling when and how PaperPort will convert all your image files to searchable documents using the built-in OmniPage Search Indexer.

Locate important folders immediately
PaperPort Professional allows you to bookmark your commonly used folders so you can get to your documents right away. A "back" button makes it easy to revisit recently viewed folders eliminating wasted time navigating to information.

Ensure document security

Keeping information safe and secure is a top priority for today's organizations. And for some, document security is not just a priority, it's a regulatory requirement. Unlike many PC document management systems, PaperPort Professional 12 provides security features that protect sensitive and confidential information, while ensuring compliance with expanding government regulations. Why put your information at risk? Safeguard all your scanned paper documents and electronic files by turning them into secure PDF documents with PaperPort.

PDF passwords
Control which employees can access specific PDF documents with passwords. You can implement password protection for viewing and/or editing to ensure that only authorized individuals have access to sensitive documents.

PDF document encryption
PaperPort Professional enables you to encrypt PDF documents to ensure information integrity. Only authorized individuals with knowledge of the appropriate algorithms can decrypt the document to make its contents readable. This way, even if a document is accessed by a non-authorized party, its contents remain protected.