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Scanner Buying Guide

To make life easier for you we have selected a few of our most popular scanners which would suit most environments
Are you likely to increase the throughput in the coming months / years?
Often it's better to buy a machine capable of scanning higher quantities than you initially require as there's a good chance you'll find more and more to scan.
Do you have a backlog of paper to scan?
Again, buying a scanner that is capable of doing a few hundred sheets per day is fine when in general use, but if you intend to scan thousands at first, the scanner may not be up to it. If you're unsure, please contact us and we can advise.
Types of document to be scanned
If you need to be able to scan unusual items, such as tachographs or passports, your choices may be limited. If you only need to scan 100 pages per day, but some are A3, you will have to spend a lot more on a scanner. We recommend in this case looking at ways to scan the A3 without the expense. Some of the A4 scanners offer a "folio-mode" which enables you to fold the A3 sheet in half and scan it - the software then intelligently pieces together the two images giving you one on the screen.
Scanning over a network
There are many network scanners on the market these days which will allow for streamling document capture into your workflow by reducing the number of steps needed to capture, convert and distribute scanned information in your document management system or cloud based services. They’re designed to be simple to use allowing for quick and easy scanning to email, network folders, FTP, USB memory, fax, or printers directly from the scanner (depending on specification). Alternatively, you can scan into a network folder using any of the scanners, or you can make a scanner available on several workstations by adding a Silex DS-510.
Scanning via WiFi
There are now a number of scanners that will enable scanning using a WiFi connection enabling you to wirelessly scan to your PC, Mac, iPad/iPhone, Android and Kindle devices.
Cloud scanning
On selected scanners you can scan to and view across a range of popular cloud services such as Evernote, Dropbox, Google Drive and Microsoft OneDrive.
Flatbed Scanning
Document fed scanners will have the capability of scanning mixed document sizes and weights including A3, A4, A5, A6, B5, B6, business card, postcard, letter and legal, but there are still times when a flatbed scanner is required such as a book or documents on a bind for example. If a flatbed scanner is required then you have the option of a standlone flatbed device or a document fed scanner with a built in flatbed.
How much to spend?
Like anything, buying the cheapest scanner and over-using it will cost you more in the long run. It's important that you find a balance between a sensible cost and a scanner which will do what you need with a little room for increased use.

Below are our recommendations for each category which should give you an idea on what to spend...

Mobile Scanner

One of the smallest mobile A4 scanners in the world, the ScanSnap iX100 pushes the limits of size for extreme portability while delivering smooth A4 size document scanning. The scanner comes complete with rechargable battery for truly mobile scanning. Unlike many of the larger scanners it will also work on both Windows and Mac.

Home / Small Office Use

The ultimate in personal productivity. The iX1600's 4.3-inch LCD touchscreen delivers the future of scanning now. Instead of choosing what you want to do each time you scan a document, with one touch, the pre-defined profile buttons will automatically create the required file type and save it to your preferred destination – even if it’s in your cloud.

Network Scanning

£1,360.00 ex. VAT
Efficiently designed to tuck neatly into any shared work environment, the Scan Station is a fully integrated network scanner with an internal controller, so there’s no need for additional hardware or software to run. An intuitive, customizable touch screen makes it easy for users to navigate and simultaneously send documents to multiple destinations, scanning directly to email, file, FTP sites, or Sharepoint On Premise. And with a built-in document viewer, see your scan or even add audio memos to files before they send, all directly in the scanner.

Light Office Use

Following the huge success of the Fujitsu Fi-7160 the Fi-8170 is the latest scanner and achieves scan speeds of 70 ppm/140 ipm, loads up to 100 sheets at a time, and comes equipped with a capability of scanning up to as many as 10,000 sheets a day.

Medium Office Use

£1,679.00 ex. VAT
Robust, quality A3 scanner with all the software you'd hope for. The The KODAK S2085f Scanner features an integrated A4 flatbed scanner for exception document handling that is ideal for any document-heavy process that needs to digitize business-critical data trapped on paper at the edge of a process. It features built-in image processing that can enhance OCR accuracy at the same time reducing file sizes that helps you capture the best image quality without putting strains on your PCs. With a speed of 85ppm and a 300 page sheet feed you get an awful lot for for under £2,000.

Heavy Office Use

£4,129.00 ex. VAT
Quite simply there is no other product that will scan at 120 pages per minute for less than 5k. Combine this with a 500 sheet capacity feeder and this scanner is a real workhorse capable of up to 60,000 scans per day.

Very Heavy Commerial Use

£6,193.00 ex. VAT
Busy mailrooms, production departments and service bureaus have relied on Kodak i4000 Series Scanners for years to deliver a valuable combination of quality, productivity and affordability. They’re a great choice for plowing through hours of uninterrupted scanning.

Still not sure?

Why not take a look at our scanner comparison chart to compare all features

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