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Scanner Buying Guide

To make life easier for you we have selected a few of our most popular scanners which would suit most environments
Are you likely to increase the throughput in the coming months / years?
Often it's better to buy a machine capable of scanning higher quantities than you initially require as there's a good chance you'll find more and more to scan.
Do you have a backlog of paper to scan?
Again, buying a scanner that is capable of doing a few hundred sheets per day is fine when in general use, but if you intend to scan thousands at first, the scanner may not be up to it. If you're unsure, please contact us and we can advise.
Types of document to be scanned
If you need to be able to scan unusual items, such as tachographs or passports, your choices may be limited. If you only need to scan 100 pages per day, but some are A3, you will have to spend a lot more on a scanner. We recommend in this case looking at ways to scan the A3 without the expense. Some of the A4 scanners offer a "folio-mode" which enables you to fold the A3 sheet in half and scan it - the software then intelligently pieces together the two images giving you one on the screen.
Scanning over a network
There are many network scanners on the market these days which will allow for streamling document capture into your workflow by reducing the number of steps needed to capture, convert and distribute scanned information in your document management system or cloud based services. They’re designed to be simple to use allowing for quick and easy scanning to email, network folders, FTP, USB memory, fax, or printers directly from the scanner (depending on specification). Alternatively, you can scan into a network folder using any of the scanners, or you can make a scanner available on several workstations by adding a Silex DS-510.
Scanning via WiFi
There are now a number of scanners that will enable scanning using a WiFi connection enabling you to wirelessly scan to your PC, Mac, iPad/iPhone, Android and Kindle devices.
Cloud scanning
On selected scanners you can scan to and view across a range of popular cloud services such as Evernote, Dropbox, Google Drive and Microsoft OneDrive.
Flatbed Scanning
Document fed scanners will have the capability of scanning mixed document sizes and weights including A3, A4, A5, A6, B5, B6, business card, postcard, letter and legal, but there are still times when a flatbed scanner is required such as a book or documents on a bind for example. If a flatbed scanner is required then you have the option of a standlone flatbed device or a document fed scanner with a built in flatbed.
How much to spend?
Like anything, buying the cheapest scanner and over-using it will cost you more in the long run. It's important that you find a balance between a sensible cost and a scanner which will do what you need with a little room for increased use.

Below are our recommendations for each category which should give you an idea on what to spend...

Mobile Scanner

£138.00 ex. VAT
One of the smallest mobile A4 scanners in the world, the ScanSnap iX100 pushes the limits of size for extreme portability while delivering smooth A4 size document scanning. The scanner comes complete with rechargable battery for truly mobile scanning. Unlike many of the larger scanners it will also work on both Windows and Mac.

Home / Small Office Use

£294.00 ex. VAT
A great little 30 pages per minute scanner from Fujitsu. Includes ScanSnap Organizer to manage your files and ABBYY FineReader to convert images into editable documents. You also get bundled software enabling easy, PDF creation as well as CardMinder software - a business card organiser that will even automatically extract the addresses and telephone numbers and store them into a database. And as if that isn't enough, it also comes with a 2 years warranty!

Network Scanning

£1,009.00 ex. VAT
The Kodak Scan Station 710 Scanner helps you tackle your workload in more ways than you’d ever expect. Seamless connector. Project archiver. Instant messenger. Extraordinary performer. With capabilities like these, it can give you an edge right out of the box. The Kodak Scan Station 710 is more than a scanner. It’s your new information manager

Light Office Use

£549.00 ex. VAT
Following the huge success of the Fi-4120C, Fi-5120C and Fi-6130, the Fujitsu Fi-7160 is the latest model in this sector. It offers considerably improved scanning speed - 20 pages per minute quicker than its predecessor, scanning at 60ppm compared with 40ppm on the Fi-6130. Bundled software includes PaperStream Capture and ScanSnap Manager.

Medium Office Use

£1,638.00 ex. VAT
Robust, quality A3 scanner with all the software you'd hope for. The Image Capture Plus capture software has all sorts of features similar to VRS and will create PDF files. Panasonic say its good for over 10,000 scans per day, which is an awful lot for under £2,000 - although if you need to do 10,000 scans per day go for a higher spec'd machine.

Heavy Office Use

£3,537.00 ex. VAT
Quite simply there is no other product that will scan at 110 pages per minute for less than 5k. Combine this with a 500 sheet capacity feeder and the Canon DR-G2110 is a real workhorse capable of up to 60,000 scans per day.

Very Heavy Commerial Use

£5,230.00 ex. VAT
Busy mailrooms, production departments and service bureaus have relied on Kodak i4000 Series Scanners for years to deliver a valuable combination of quality, productivity and affordability. They’re a great choice for plowing through hours of uninterrupted scanning.

Still not sure?

Why not take a look at our scanner comparison chart to compare all features

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